Mission Statement
The Office of Purchasing was established to administer the Town's purchasing policies. The Office has continued to expand as the file and records maintenance library for any purchasing related documents (e.g. bidding records, contracts, checklists, bonds, certificates of insurance).
Requests for Bids and Proposals
The current active requests for bids can be found by clicking here:
Invitations to Bid
The Vendor E-Mail Notification System allows vendors who register to be notified of upcoming bid solicitations by E-Mail and to download specifications. Vendors may register at any time by clicking on the following link:
Online Vendor Registration: Enter the Bidder Notification System
A listing of closed bids from June 29, 2010 to date can be found by clicking here:
Closed Bids
Once the bids are "awarded" you can search for the award details via Clerkbase.
Purchasing Procedures
Each Town department is responsible for procurement of its own goods and services. The Finance Department provides operational support to each Department and processes all phases of the bidding procedure and award of bid associated with goods and services common to multiple departments (e.g. gasoline, fuels, office supplies, communications, etc.) as well as coordinating like-purchases for all Town departments in order to obtain volume discounts.
The following laws and regulations regarding the Town’s purchasing and bidding procedures can be accessed by clicking below:
RI State purchasing regulations (Award of Municipal Contracts):
Rhode Island General Laws §45-55
Town's Purchasing Code: South Kingstown Ordinance